Privacy Policy

Last Updated: January 2026

1. Introduction

Students' Gymkhana, IIT Kanpur ("we", "our", "us") is committed to protecting the privacy of all visitors to our website. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website.

By using our website, you consent to the practices described in this policy. If you do not agree, please discontinue use of the website.

2. Information We Collect

We may collect the following types of information:

a) Information You Provide Voluntarily

  • Name and email address (when contacting us or registering for events)
  • Phone number (for event-related communication)
  • Academic details (roll number, department, year) for participation in Gymkhana activities
  • Feedback, suggestions, or complaints submitted through forms

b) Information Automatically Collected

  • Browser type, device type, and operating system
  • IP address (anonymized where possible)
  • Pages visited, time spent, and referring URLs
  • Cookies and similar tracking technologies (see section 5)

3. How We Use Your Information

The information we collect is used strictly for the following purposes:

  • To provide, operate, and maintain our website and services
  • To communicate important notices, events, and announcements
  • To process registrations for fests, competitions, and events
  • To improve user experience and website functionality
  • To respond to queries and grievances
  • To comply with legal obligations and Institute policies

4. Sharing of Information

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

  • With IIT Kanpur administration, when required for official purposes
  • With service providers who assist in operating the website (e.g., hosting, analytics)
  • When required by law, court order, or government authority
  • To protect the rights, safety, or property of Students' Gymkhana or its members

5. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

  • Remember your preferences and improve user experience
  • Analyze website traffic and usage patterns
  • Ensure security and prevent fraudulent activity

You can control cookies through your browser settings. Disabling cookies may limit certain features of the website.

6. Data Security

We implement reasonable technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this policy, or as required by law. Event-related data is typically retained for the duration of the academic year.

8. Third-Party Links

Our website may contain links to external websites (e.g., Instagram, Facebook, YouTube). We are not responsible for the privacy practices or content of those websites. We encourage you to review their privacy policies before providing any personal information.

9. Children's Privacy

Our website is not directed at children under 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately.

10. Your Rights

You have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your personal information (subject to legal obligations)
  • Opt out of communications
  • Lodge a complaint with the appropriate authority

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised "Last Updated" date. Continued use of the website after changes constitutes acceptance of the updated policy.

12. Contact Us

For any questions, concerns, or requests related to this Privacy Policy, please contact: